CALIENTE CASA DE SOL
PROPERTY OWNERS ASSOCIATION
3502 N PINAL PARKWAY
FLORENCE, AZ 85132
PHONE (520) 868-5520 FAX (520) 868-5146
Date December 30, 2025
Dear C.P.O.A. Property Owners:
The Annual Meeting of the Caliente Casa de Sol Property Owners Association will be held Tuesday,
February 10, 2026 at 1:00 p.m. in the Caliente Clubhouse, Florence, Arizona. You are requested to attend
in person to vote for all businesses that may be brought to a vote by the membership. You are still
encouraged to attend even if you are planning to vote using the electronic ballot.
Attachment #1 is the Standing Rules for the Annual General Meeting as adopted by the CPOA Board of
Directors, December 9, 2025.
Business expected to be presented to the membership for a vote includes:
A. The election of officers to fill two vacancies (Resumes will be posted on or before January
21, 2026).
B.
Motions presented by the Board of Directors and members, in accordance with 2025
Standing Rules.
a. Motion to increase HOA Assessment by 3% for the 2027 season.
Requested electronic and absentee ballots available January 21st, 2026.
Those of you who are not on the electronic mailing list or currently in residence may contact the
association to request an absentee ballot by one of the following methods – phone (520) 868-5520, fax
(520) 868-5146, e-mail or USPS mail to the above address, Attention:
Chairman Elections Committee, Caliente Casa de Sol. To be counted we must have your returned ballot
in hand by 4:00 p.m. Thursday February 5, 2026.
This is your meeting. Please attend on February 10, 2026, 1:00 p.m. If you are currently in residence but
cannot attend the meeting, and have not received your electronic ballot, you may obtain an absentee
ballot at the front office after January 21, 2026. To be represented in the votes to be tallied, you must
return your completed absentee ballot by 4:00 p.m. February 5, 2026, or bring it with you to the Annual
General Meeting and exchange it for a regular ballot at the meeting.
Debbie Harrison
C.P.O.A. Board Secretary
CALIENTE CASA DE SOL PROPERTY OWNERS ASSOCIATION
STANDING RULES FOR 2026 ANNUAL GENERAL MEETING
Rule #1. IDENTIFICATION AND ADMISSION
A. Only CPOA property owners, CPOA Park Manager, and CPOA Board
recorder will be admitted to the meeting.
B. To facilitate identification, owners shall be required to wear Caliente
Casa de Sol badges identified with 2026 in a visible area, above the
waist, where they can be easily seen.
C. Anyone leaving after the meeting begins will not be permitted back
into the meeting.
Rule #2. REGISTRATION
A. The registration/election committee will register certified CPOA
owners beginning at 12:00 noon in the clubhouse.
B. Owners will be registered and provided ballots in accordance with the
Caliente Casa de Sol Election Procedures manual. (If they have not
already voted via electronic ballot/absentee/or drop box).
C. Registration of Owners and distribution of ballots will cease when the
meeting is called to order by the presiding officer.
D. Directly after the opening of the meeting, the election chairperson
shall report to the President if a quorum has been established.
Rule #3. MOTIONS
A. All motions to be considered must be delivered to the President following
adoption of the standing rules (December board meeting) but not later
than 1:00 p.m. Wednesday January 7th, 2026. Motions must contain a
clear description of the intent of the motion, as well as the governing
Caliente Casa de Sol document(s) affected by the motion. Motions offered
by individuals shall be made in writing and signed by the maker and the
individual seconding the motion. Motions will be numbered in the order
they are received.
B. On January 13th, 2026 each owner making a motion shall be given an
opportunity to explain the motion before a vote by the Board of Directors
to place that motion on the ballot. Time for the explanation will be limited
to three (3) minutes.
Rule #4. DEBATE
A. Prior to debate on any motion, the Board of Directors will address the
issue
B. No owner shall speak in debate more than once on the same question
or longer than two (2) minutes.
c. The presiding officer may limit total debate time.
Rule #5. NOMINATION AND ELECTION OF DIRECTORS
A. The nomination and election of Directors will be conducted as set forth
in Article V, Section 4 of the Bylaws.
Rule #6. VOTING
A. Manner of voting shall be in accord with Article II, Section 6 of the
Bylaws of CPOA and the Caliente Casa de Sol Election Procedures
Manual.
B. Absentee/Electronic Ballots shall comply with Article V, Section 3 of the
Bylaws.
C. Voting on Motions and Board of Directors
1) All motions will be identified by number as received. They will be
read again before voting. Owners will then mark their ballot
according to the number of the motion being presented.
Upon completion of motion number one, the process, if required,
will be repeated until all motions properly received are voted on.
2) Voting of Board of Directors will follow motion voting. Each candidate
will have opportunity to speak for 2 minutes each and an additional 2
minutes if there are any questions from owners.
3) Upon completion of Motion Voting and Board of Director voting, the
entire ballots will be collected.
4) Ballots will be counted.
Rule #7. PARLIAMENTARY AUTHORITY
A. The rules contained in the current edition of ROBERTS RULES OF
ORDER NEWLY REVISED shall govern the meeting in all cases to which
they are applicable in which they are not inconsistent with the Bylaws
of CPOA.